Free Tool · Per-User Fee Exposed

Pet Business Staff Cost Calculator

See what per-user software fees really cost your pet care business as you grow. Slide the team size and watch the gap widen.

Built by a business owner who refuses to pay per-user fees · Powering Animal Friends OS

Your current software

Enter your current platform costs or use the presets.
$/ mo
$/ user / mo
staff
Cost divergence as you grow
Animal Friends OS
From $69/mo + a one-time $49 activation fee · Zero per-user fees · Zero per-location fees · Starter includes 3 staff logins, Professional and Premium unlimited

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Why per-user pricing punishes growth

Per-user pricing seems reasonable at first — $15/user is "only" $15. But software costs are supposed to give you leverage, not scale linearly with headcount. When your software bill grows with every hire, it becomes a tax on growth.

How per-user fees compound over time

Consider a business that starts with 3 staff and hires 2 people per year:

  • Year 1 (3 staff): Per-user platform = $1,548/yr, AFPC OS Starter = $690/yr
  • Year 2 (5 staff): Per-user platform = $1,908/yr, AFPC OS Professional = $1,090/yr
  • Year 3 (7 staff): Per-user platform = $2,268/yr, AFPC OS Professional = $1,090/yr
  • Year 5 (11 staff): Per-user platform = $2,988/yr, AFPC OS Professional = $1,090/yr

Across the full five years (3, 5, 7, 9 and 11 staff) the per-user platform bills $11,340 while Animal Friends OS bills $5,050 — a cumulative difference of $6,290 in extra costs for the exact same features. Yearly billing is 10× the monthly price, so paying annually is two months free.

Platforms that charge per-user fees
  • Their Facility plan is $79/mo flat, so this only bites on Team.
  • Exceeding the limit forces an upgrade to a more expensive tier.

Animal Friends OS charges $69, $109 or $169 a month depending on the plan, plus a one-time $49 activation fee. No per-user fees. No per-location fees. Starter includes up to 3 staff logins; Professional and Premium have no staff limit.

Built for businesses that plan to scale

If you are building a team, your software should reward growth, not penalize it. Animal Friends OS was built by an owner who runs a real facility with real staff — and who refused to accept per-user pricing as normal.

Staff cost calculator FAQ

What is a per-user fee in pet care software?
A per-user fee is a monthly charge for each staff member who logs into your software. With a large team either can add real money — though both also sell flat-rate tiers, so check which plan you are actually on.
How much does per-user pricing really cost over a year?
On their Facility plan it is $79/month flat, or $948/year. Animal Friends OS Professional has no staff limit at $109/month, or $1,090/year billed yearly. So against Team you save meaningfully; against Facility you do not save money at all, and the reason to move would be the feature set, not the bill.
Does Animal Friends OS charge per user?
No. Nothing on your bill is tied to headcount. Professional ($109/month) and Premium ($169/month) include unlimited staff logins; Starter ($69/month) includes up to 3. There are no per-user fees and no per-location fees. The one cost beyond your plan is a one-time $49 activation fee, stated up front.
Why do some pet care platforms charge per user?
Per-user pricing maximizes the vendor revenue as your business grows. It is designed to scale their income with your success. Pricing that ignores headcount, like Animal Friends OS, aligns incentives — your software cost stays fixed so more revenue drops to your bottom line.
What if I only have 1-2 staff members right now?
Then Starter fits at $69/month, and most per-user platforms already cost more than that. The real cost shows up when you hire: on a per-user platform each new employee increases your bill permanently. With Animal Friends OS, hiring does not change your plan price.
Is this calculator free?
Yes, completely free. No signup required to use it. Enter your email to get a detailed cost comparison report and a 14-day free trial of Animal Friends OS.
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Animal Friends OS — pet care business software by AFPC Industries LLC. Built and run by an operator. · Privacy · Terms · (888) 869-7530 · [email protected]